The more effort you put into monitoring your progress and evaluating results, the more you will get from each endeavor. However, not all M&E processes are the same and there are a variety of M&E process options one can choose from.
We have done some research to find as many different types of M&E resources for you as possible. Once you understand the difference, you will be able to apply them to the right programs. Having the right process running for the right program will give you accurate results and these results are also more reliable.
Different Types Of M&E
Each type will have a different purpose and as we mentioned, the right purpose for an M&E process will enable better accuracy, while encouraging you to do much better with your data analysis. We hope that the following breakdown will ensure that you have the right understanding of these processes and help you get the best results:
First, we will start with monitoring. You will notice that there are 7 different types of monitoring processes. Each of these processes can give you a different type of outcome. These outcomes will enable you to have direct access:
The process monitoring is generally done at the front-end of any program. The process allows you to look at some of the initial resources that are implemented. Once these resources are implemented, you can keep track of them to monitor their effectiveness.
Delving a bit deeper into the legal side of the process, compliance monitoring is to ensure that you and your donors comply with all the rules and regulations. The process is often implemented at the start of the research process.
Once everything is implemented, you will need to keep a close eye on the situation. Context monitoring allows you to track the development of the situation and simply act upon each situation as it presents itself.
Since most of your funds are from donors and these donors will stipulate a few beneficiaries for their funds, beneficiary monitoring allows you and the donors to see who the recipients of a given project are. It is the perfect way to keep donors happy and perhaps find more funds.
Financial Monitoring is exactly what the name suggests. It links to resources and will show you how the financial side of the project is running. It is the most common form of monitoring implemented to ensure that funds do reach their intended recipients or goal.
Over time, you will notice that your organization will develop and evolve with your projects. The main goal of organizational monitoring is to see how your organization has developed and which changes could be made. It is a great time to perhaps hire more volunteers.
Monitoring the results is generally used for projecting and tracking your goals. While it does not directly link to evaluation, you will continuously monitor the results of a project to see if it is viable for your needs.
Once the monitoring side of the process is done and your project has come to an end, you will need to evaluate the results to establish the efficiency of the project. There are numerous evaluation aspects one needs to keep in mind. However, we have identified the five most useful evaluation processes for your NGO:
Formative evaluation can be linked to market research and it is often implemented before you set up the project. The goal of this evaluation is to give you an idea of how effective a project can potentially be. It is a great way to project results for later comparison.
Once the process is started, you have a process evaluation, which links to monitoring. The process evaluation will allow you to continuously see how your program or project is performing. You can use the formative evaluation results for comparing them.
This forms part of the process evaluation and can be broken down into milestones and real-time evaluation. These forms are useful for when you need immediate information and can be a great way to keep your donors happy when they ask.
One of the final parts of the process will be the outcome evaluation. During this process, you will focus on using all the data from monitoring and evaluation programs to find a conclusion. You can use some of the formative evaluation data for a clear comparison to see how effective your program is.
You will finish the process with something we call Meta-Evaluation. Meta-evaluation is the process of evaluating the evaluation process. You can use it to find any errors you might have made and refine some of the information.
While you don’t need to implement all of these processes, it can make a big difference if you do decide to implement them. To have an effective M&E strategy will ensure that you get the best results from each project and help you get ready for the next projects you have lined up. It could also boost your donor relationships.To have an effective M&E strategy will ensure that you get the best results from each project and help you get ready for the next projects you have lined up. It could also boost your donor relationships. Click To Tweet
Read how to implement M&E here